How we serve HOA’s
Day to Day Financials
Accounts Receivables
Utah Management ensures the collection of dues, fees, and any other receivables to make sure that your community has the funds to operate successfully. We pride ourselves in transparent handling of HOA & property funds. Your board can have automated reports sent on a schedule or we are just a phone call away fro any questions you may have on your moneys.
Budget Management
Every year Utah Management will provide a detailed budget to ensure that the community is on track to be fiscally responsible. Our budgets are based on years of experience managing thousands of homes, and reserve analysis. Budgets are key to make sure the property has the funds this year for regular maintenance and to save fo future large capital expenses like roofs, roads, pools, or future community improvement.
Accounts Payables
Free yourself from the stack of bills, tax payments, or any other payable that the HOA may have. We ensure vendors, utilities and all payments are paid immediately with accuracy. Do not worry we make sure the community is always in good standing and the HOA & property accounts funded. Reporting and documentation on all expenditures are always available to you.
Reserve Analysis
HOA’s & properties require funds to not only pay for the day to day maintenance that benefits the community and maintains both curb appeal and values, but also to make sure the the future is protected. We make sure these communities are viable long into the future, and reserve analysis is the way we plan for this. Roof, Roads, and community improvement and anything else are constantly reviewed to make sure we are saving funds at the rate needed to ensure this.
HOA Rules & Enforcement
CC&R’s
Covenants, Conditions & Restrictions (CC&R’s) are the the binding documents that all communities use to help the community to maintain the quality that the homeowners expect. We provide recommendations to make sure the rights of the community and the homeowner are protected.
Violations
We need to help homeowners or tenets understand why the communities have rules, and if these rules are not followed, the use of violations protect the entire communities investment and quality of life. From parking, pools, upkeep, and homeowner responsibility, we handle violations for you.
Architectural Reviews
The look and feel of the HOA & property are important to ensure uniformity in the development. With our process and tools they are made easy to make sure this consistency is protected. Our software enables architectural committees to manage requests for property ascetics.
Collections
If dues, fines, assessments are not being paid, we step in through legal means to collect on funds due to the community. This is important to maintain the funds needed for maintain and impacts all the owners. We handle this with professionalism and tack. Let us be the “bad guy”.
State & City Requirements
Each State and City are helping to protect homeowners though some laws and regulations. We are constantly educating ourselves and our boards about these laws to preserve compliance. These are always changing and we provide updates and guidance, and assist on meeting these laws.
Vendor Management
Contract Renewals
We keep all the vendor contracts up to date to make sure the vendors are meeting all the requirements of these contracts. With the best interest of the community in mind we keep contacts and void contracts when they are negatively impacting the property.
Vendor Selection
There are so many vendors it is hard to make the right choice. Through our vendor selection process we present only the best of the best to the board. Through rigorous interviewing and reference checking we guide the HOA to the best providers in their market. We do the leg work so you don’t.
Rate Negotiation
Best Prices, Best Services. That is why we are constantly negotiating with all out vendors. We will never have a single provider. We know that competition will bring the community the best possible services and price. Because of our size we can demand the best prices on the market.
Work Ticket Services
With our automated work ticket system we enable not only board members, but individual homeowners to request work. This system allows for best communication and job tracking to ensure quality and effective expenditures. We require all of our vendors to maintain and update work tickets.
Quality Control
By constantly inspecting your communities to make sure that the lawns are green in the summer, the snow is plowed in the winter and all maintenance and preventive measures are taken we maintain the quality we all expect. We manage vendors to the highest expectations.
Homeowner Portal
24/7 Access
Being a homeowner never sleeps neither does your access to our portal. At anytime you have full access to reports, paying dues, requesting maintenance, submitting architectural reviews, and much more. We live in a 24/7 world and we provide the access you need when ever you want. Portal access can be used to contact us in in case of emergency or we are just a phone call away.
Pay Dues
Make it easier on yourself, enroll in autopay for your HOA & property dues. Set your preferred bank for payments on the fly. See all your payments including dates and confirmations, and even view your full account ledge with all transaction history at anytime. We don’t charge you anything for eCheck
Architectural Review Submission
Easy quick submission for any updates or changes you are looking to make to your unit. With our streamlined process we make it easy for homeowners to get approved or get feedback on projects. The portal allows for detailed descriptions and file attachments like photos, colors, plans, and any supporting city documents. With a click of a button the entire board or architectural committee has your request. Fast. Simple. Secure.
Account Management
Update your contact information to ensure any important communications are sent to you. You can register vehicle information for parking. Even enable mobile device notifications so you get updates on the go. Some other features include community insurance policy information and view community documents that are secure like financials and notices.
Maintenance Request
Request maintenance at anytime through the portal. You can see status updates on the requests and submit photos and don’t worry even if you do not login, we will notify yo via email/txt on any updates, status changes, and closings of any requests. We pride ourselves in our rapid communication, it sets us apart.
Board Member Support
Board Meeting Attendance
We are a member of your team, the team that helps make communities successful, wonderful places to live. We are glad to join your meetings when you want our perspective. We will provide reports and financials and give updates on projects.
Consulting & Recommendations
Remember the community is a business. We bring business management expertise to your board. We help understand the best practice to make your HOA & property the most successful business it can be. From projects to disasters we can help.
Board Member Training
Your willingness to serve is admired, and we want to enable you to be as successful as possible during your term. We provide trainings upon request to new board members, up date you on law changes, portal training, and responsibilities of your role.
3rd-Party Representation
There are times when a 3rd-party can help resolve or mitigate issues in a community, we are that 3rd-party. You are serving but you are still a member of the community and a neighbor, we want you to have the best relationships so we can be your voice.
Rule Guidance
The community rules and regulations can be complex, we live and breath in these documents, we can help the board navigate and understand the best ways to implement and enforce existing and new rules to maintain the quality of your homes.
Project Management
Project Planning
There are big projects that are a part of your communities, we have done them all, we know what it takes to do them right. Planning these projects is part of what we do. Replacing hundreds of roofs or building a pool/club house, no matter the project we will present a successful plan to execute it.
Quality Management
No matter if we have been managing since the community was built or if we started managing yesterday, we want any projects to be completed the best way possible. We understand how things can be built to last, even if it is preventative, quality at the highest bar is what we expect.
Budget Control
Large capital expenditures need controls to make sure the HOA is staying within budget. We closely monitor the project, the expenses, and labor to make sure we control the approved budgets for these projects. We have General Contractors on staff to manage these projects.
Time Management
Projects can be disruptive to the way of life in a community. We understand how to manage timing to minimize this disruption to the homeowners. We manage schedules of sub contractors, deliveries, installs, and every other part of the complex projects we manage for the community.
On-Site Supervision
One of the big perks of living in an PUD/HOA is not having to worry about managing sub contractors or project sites. We are the eyes and ears of every homeowner during thees projects. We make sure it is progressing and we act as the point of contact so you do not have to.